These Small Grant Application Guidelines take into consideration the importance of harnessing all available resources towards the implementation of activities aimed at meeting the objectives of this Grants programme.
The main objective of this Grants programme is to encourage non-for-profit sector to raise awareness on early childhood development and to nourish actions to its implementation.
Grant funding under these guidelines s shall be provided under the priority categories listed in the Areas of Intervention.
The above mentioned priorities are indicative and the list is not exhaustive. Innovative ideas are welcome with this call for proposals.
Proposals with budgets of up to £5,000 for first time applicants and £20,000 for recurring applicants and will be considered for award. However, value for money will be assessed as a part of the rating criteria.
These guidelines under this section set out the rules for the submission, selection and implementation of grants projects financed under this grants programme.
There are eligibility criteria relating to:
Grant applicants should consider the following fundamental principles in designing their grant proposals:
Only proposals aimed at achieving the strategic objectives, priorities and results as indicated in these guidelines are eligible for funding
The following types of proposals are not eligible:
An applicant may submit only one proposal per year.
Please note that all activities financed by this Small Grants programme must be new interventions, i.e. not already existing, that would not be able to take place without the funding secured through the Grants award.
Only eligible costs can be taken into account. The categories of costs considered as eligible and non-eligible are indicated below. The budget is both a cost estimate and a ceiling for "eligible costs". Note that the eligible costs must be based on real costs based on supporting documents. Costs that do not appear realistic may be rejected.
It is therefore in the applicant's interest to provide a realistic and cost-effective budget.
To be eligible, costs must be directly verifiable and traceable to the activities being implemented.
The indirect costs incurred in carrying out the project may be eligible for flat-rate funding fixed at not more than 5% of the total eligible direct costs. These costs may be needed to employ, manage, accommodate and support directly the personnel working in the project; necessary to the project but not exclusively linked to it (office space, electricity, heating, management and administrative costs, phone, internet, office furniture…) and cannot include any costs already declared as eligible direct costs. Such amount may be reviewed in the context of the overall input-based budget submitted with the proposal. Any beneficiary receiving an operating grant from another project cannot request indirect costs in their final budget for an action grant covering the same period. It is possible that pre-selected proposals may be amended, at the recommendation of the Charity Committee, to exclude all indirect costs.
Contributions in kind are not considered actual expenditure and are not eligible costs for reimbursement.
The following costs are not eligible:
The application process consists of 2 rounds.
The applicants initially submit a preliminary application form for the first round of evaluation. The application will be assessed by 2 individual evaluators. Applicants may expect an initial response from the DAF within 6 weeks of submitting their project outline.
After applicants have successfully passed through the first round of evaluation, they may be asked to submit a full Grant Application and Grant Budget. The DAF charity committee will not review full Grant Applications from applicants that have not successfully passed through the first round.
Applications must be submitted in accordance with the instructions on these guidelines. A preliminary application form is available at the bottom of this section.
All applications must be in English.
Due care must be taken to complete the application form. Any error or major discrepancy related in the application form (e.g. the amounts mentioned in the budget are inconsistent with those mentioned in the application form) may lead to rejection of the application.
Clarifications will only be requested if information provided is unclear, and prevents objective assessment of the proposal.
Hand-written applications will not be accepted.
Please note that only the application form and the completed annexes will be evaluated. It is therefore of utmost importance that these documents contain ALL relevant information concerning the project.
Both applications and their annexes are submitted via the online submission form on the website of Don Ash Charity Foundation.
The complete application form and annexes must be submitted in Word and Excel or PDF.
Applications sent by any other means (e.g. by fax or by mail) or delivered to other addresses will not be considered.
Incomplete applications will be rejected.
Applications will be examined and evaluated by the Charity committee evaluation team. All proposals submitted by applicants will be assessed according to the following steps and criteria:
If the examination of the application reveals that the proposed project does not meet the eligibility criteria, the application shall be rejected on this sole basis.
The following will be assessed:
An evaluation of the quality of the applications, including the proposed budget, and of the capacity of the applicant and its stakeholders, will be carried out in accordance with the evaluation criteria set out in the Evaluation grid included below.
The evaluation will be done by Charity Committee. Two evaluators from the Evaluation Committee will grade each application, then an average will be done of the results.
The evaluation criteria are divided into sections and subsections. Each subsection will be given a score between 1 and 5 in accordance with the following guidelines: whereas 1 = poorly meets the criteria and 5 = entirely meets the criteria. In addition, 0 = information not provided or irrelevant to criteria.
The substantive element of a project is a prerequisite section, all applicants who fail to obtain the minimum pass mark of 20 out of 40 in this category, will not be considered further, irrespective of the other scoring sections.
The final approval of selected applications follows DAF's procedures. The review considers whether the proposals put forward to them conform to the DAF rules and regulations, with special attention to the general principles of:
Applicants are informed in writing of DAF's decision concerning their application.
The following documents must be submitted as part of the preliminary application:
The following documents must be submitted as part of the full application:
Further documentation may be required and these may be communicated to provisionally selected applicants in due course.
Documents may be checked for truthfulness and accuracy of representation through various means, including but not limited to internet searches, formally official confirmation from responsible offices, letters of recommendation, etc .
The following documents will be signed as part of the grant agreement between DAF and grant recipients:
It is the responsibility of grantees to monitor and report on the progress of implementation of their grants projects in accordance with the stipulation of the grant agreement and performance measures included in their proposal. Failure to monitor and report on progress of implementation could be a reason to blacklist an NGO for all future DAF grants.
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